Administrative Services Assistant, CAO Office (1306-25-25)

Peterborough, ON, Canada

Full Time

CAO Office

Entry Level

We're on the lookout for top-tier talent to join our upper-tier municipality! If you're ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being a part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you! Seize the opportunity to contribute to a future that will leave a lasting impact for generations. Take action today by applying and join us in shaping tomorrow together!

Posting Details:

Application Deadline: Tuesday, November 18, 2025 at 12:00pm
Position Status: Full-time, permanent
Estimated Start Date: December 2025
Openings: 1 vacancy
Hourly Rate: $28.73/hr. - $33.79/hr. (rate effective October 1, 2025)
Hours per Week: 35 hours per week. Please be advised this position is 100% in office.
Position Location: Peterborough, Ontario.
Position Group: CUPE1306 Inside
Competition #: 1306-25-25

What you'll do:

The Administrative Services Assistant, CAO Office, is responsible for delivering high-quality customer service, in person, 5 days a week, and providing a range of administrative support services. This includes assisting in the coordination of meetings and special events and participating in special projects. The role serves as the primary public-facing contact for customer inquiries, ensuring professional and efficient communication.

Administrative & Customer Support: Greet and assist the public, residents, community groups, and internal staff with inquiries about local government services.
Office Operations: Handle front counter interactions, including receiving payments, balancing monthly cash, and managing incoming/outgoing mail and courier services. Order and manager office supplies.
Support for the Office of the CAO: Assist in planning and setting up meetings and special events, preparing and submitting expense reports, and other general administrative tasks as needed.

In accordance with County Policy, a Police Record Check that is acceptable to the County will be required as a condition of employment.

Selection Process: Get ready to showcase your skills! The selection process is expected to take place in early December. Keep a close eye on your email to ensure you don't miss out on this exciting opportunity.

This job is for you if…

Our non-negotiables: You have a diploma or degree in Business Administration or equivalent experience.
Experience: You have a minimum of one year experience in customer service and cash handling.
In-Office: You are happy to come into the office 5 days a week.
Adaptable: You excel at working in a fast-paced environment with frequent interruptions and distractions. You're able to multi-task, while prioritizing tasks to ensure workload efficiency.
Detail Oriented: You produce high-quality, accurate correspondence and documentation, with minimal supervision.
Communication Skills: You are able to communicate clearly and professionally, projecting a positive image and handling diverse stakeholders with tact and diplomacy.
Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance.
Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Peterborough County embraces diversity and is an equal-opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace!

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection.

If you require this information in an accessible format or would like a copy of the full job description, please contact the People Services Department at [email protected]. Candidates invited to participate in the selection process will be provided a full copy of the job description.

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Administrative Services Assistant, CAO Office (1306-25-25)

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